Manage live productions Evidence Guide

NTISthis.com

Evidence Guide: CUAPPM501A - Manage live productions

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

CUAPPM501A - Manage live productions

What evidence can you provide to prove your understanding of each of the following citeria?

Plan and organise technical details of productions

Form a production team
Choose and evaluate venue in light of safety, technical and creative requirements using established criteria
Initiate production meetings
Oversee and contribute to the development, documentation and distribution of technical plans or schedules
Allocate technical roles and responsibilities of teachers and other relevant personnel as required
Advise relevant personnel of technical and safety issues
Provide assistance and guidance to complete technical tasks in a timely manner

Form a production team

Completed
Date:

Teacher:

Evidence:

Choose and evaluate venue in light of safety, technical and creative requirements using established criteria

Completed
Date:

Teacher:

Evidence:

Initiate production meetings

Completed
Date:

Teacher:

Evidence:

Oversee and contribute to the development, documentation and distribution of technical plans or schedules

Completed
Date:

Teacher:

Evidence:

Allocate technical roles and responsibilities of teachers and other relevant personnel as required

Completed
Date:

Teacher:

Evidence:

Advise relevant personnel of technical and safety issues

Completed
Date:

Teacher:

Evidence:

Provide assistance and guidance to complete technical tasks in a timely manner

Completed
Date:

Teacher:

Evidence:

Plan and organise creative aspects of dance production

Form a creative team
Initiate creative planning meetings
Assess venue in light of planned creative aspects of the production
Oversee and contribute to the development, documentation and distribution of creative plans or schedules
Allocate creative roles and responsibilities of teachers and other relevant personnel as required
Provide assistance and guidance to complete creative tasks in a timely manner

Form a creative team

Completed
Date:

Teacher:

Evidence:

Initiate creative planning meetings

Completed
Date:

Teacher:

Evidence:

Assess venue in light of planned creative aspects of the production

Completed
Date:

Teacher:

Evidence:

Oversee and contribute to the development, documentation and distribution of creative plans or schedules

Completed
Date:

Teacher:

Evidence:

Allocate creative roles and responsibilities of teachers and other relevant personnel as required

Completed
Date:

Teacher:

Evidence:

Provide assistance and guidance to complete creative tasks in a timely manner

Completed
Date:

Teacher:

Evidence:

Plan and organise technical and creative rehearsals

Ensure that sufficient rehearsal time is allocated to live productions to achieve production requirements
Prepare a bump-in schedule, role and task list
Mark out and prepare performance area according to production requirements
Allocate change rooms or areas in appropriate locations with sensitivity to cultural differences and special needs
Establish and communicate in-venue safety procedures to relevant personnel according to OHS requirements
Advise relevant personnel of technical and artistic safety issues that may affect the production
Oversee creative or technical rehearsals and ensure they are conducted efficiently and to schedule
Update and disseminate production documentation on last-minute changes arising from technical or creative rehearsals to relevant personnel as required

Ensure that sufficient rehearsal time is allocated to live productions to achieve production requirements

Completed
Date:

Teacher:

Evidence:

Prepare a bump-in schedule, role and task list

Completed
Date:

Teacher:

Evidence:

Mark out and prepare performance area according to production requirements

Completed
Date:

Teacher:

Evidence:

Allocate change rooms or areas in appropriate locations with sensitivity to cultural differences and special needs

Completed
Date:

Teacher:

Evidence:

Establish and communicate in-venue safety procedures to relevant personnel according to OHS requirements

Completed
Date:

Teacher:

Evidence:

Advise relevant personnel of technical and artistic safety issues that may affect the production

Completed
Date:

Teacher:

Evidence:

Oversee creative or technical rehearsals and ensure they are conducted efficiently and to schedule

Completed
Date:

Teacher:

Evidence:

Update and disseminate production documentation on last-minute changes arising from technical or creative rehearsals to relevant personnel as required

Completed
Date:

Teacher:

Evidence:

Manage and monitor pre-production activities

Evaluate progress of technical and creative tasks at appropriate times according to production schedules
Assess progress of pre-production activities against time lines and budget and make modifications as required
Consult with relevant personnel to determine need for additional resources and take action to ensure pre and post-production requirements are met
Monitor the set-up of video and sound equipment if live performance is to be recorded
Maintain and promote positive working relationships and regular communication throughout pre and post-production activities

Evaluate progress of technical and creative tasks at appropriate times according to production schedules

Completed
Date:

Teacher:

Evidence:

Assess progress of pre-production activities against time lines and budget and make modifications as required

Completed
Date:

Teacher:

Evidence:

Consult with relevant personnel to determine need for additional resources and take action to ensure pre and post-production requirements are met

Completed
Date:

Teacher:

Evidence:

Monitor the set-up of video and sound equipment if live performance is to be recorded

Completed
Date:

Teacher:

Evidence:

Maintain and promote positive working relationships and regular communication throughout pre and post-production activities

Completed
Date:

Teacher:

Evidence:

Manage, monitor and maintain operations during performances

Ensure backstage announcements and call cues are relayed clearly so performers and relevant personnel are in appropriate locations to meet performance requirements
Ensure audience announcements are clear and accurate
Manage and monitor duty of care of students or younger performers and OHS requirements in a performance environment
Monitor technical aspects of performance and offer creative solutions to unforeseen problems as required
Ensure scene, prop and costume changes are undertaken safely and on time to meet performance requirements

Ensure backstage announcements and call cues are relayed clearly so performers and relevant personnel are in appropriate locations to meet performance requirements

Completed
Date:

Teacher:

Evidence:

Ensure audience announcements are clear and accurate

Completed
Date:

Teacher:

Evidence:

Manage and monitor duty of care of students or younger performers and OHS requirements in a performance environment

Completed
Date:

Teacher:

Evidence:

Monitor technical aspects of performance and offer creative solutions to unforeseen problems as required

Completed
Date:

Teacher:

Evidence:

Ensure scene, prop and costume changes are undertaken safely and on time to meet performance requirements

Completed
Date:

Teacher:

Evidence:

Manage post-production or bump-out activities

Establish a timeframe and task schedule for post-production or bump-out activities
Allocate and communicate tasks to relevant personnel in a timely manner
Manage post-production procedures and contribute as required
Discuss and review productions with relevant personnel and identify and suggest improvements to future productions

Establish a timeframe and task schedule for post-production or bump-out activities

Completed
Date:

Teacher:

Evidence:

Allocate and communicate tasks to relevant personnel in a timely manner

Completed
Date:

Teacher:

Evidence:

Manage post-production procedures and contribute as required

Completed
Date:

Teacher:

Evidence:

Discuss and review productions with relevant personnel and identify and suggest improvements to future productions

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Evidence of the ability to: plan and organise technical details of at least one live production plan and organise the creative aspects of at least one live production plan and organise technical and creative rehearsals manage and monitor pre-production operations manage, monitor and maintain operations during at least one performance manage post-production activities.
Context of and specific resources for assessment	Assessment must ensure access to: a performance venue technical requirements for live performances, including a range of lighting and sound equipment.
Method of assessment	A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence third-party workplace reports of on-the-job performance verbal or written questioning to test knowledge as listed in the required skills and knowledge section of this unit direct observation of candidate managing aspects of a live production case studies and scenarios as a basis for discussion of methods, strategies and other issues involved in managing live productions. Assessment methods should closely reflect workplace demands (e.g. literacy) and the needs of particular groups (e.g. people with disabilities and people who may have literacy or numeracy difficulties, such as speakers of languages other than English, remote communities and those with interrupted schooling).
Guidance information for assessment	Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBOHS407A Monitor a safe work place BSBPUR402B Negotiate contracts BSBWOR402A Promote team effectiveness SITXMPR001A Coordinate the production of brochures and marketing materials.

Required Skills and Knowledge

Required skills

communication, teamwork and organisational skills to:

delegate and give clear directions

respond appropriately to constructive feedback on own ability to manage productions

seek assistance from others as required

share ideas in group discussions

work collaboratively with others involved in rehearsals and performances

initiative and enterprise skills to develop contingency plans

learning skills to:

effectively manage planning, rehearsal and performance of productions

conduct a venue assessment, including risk assessment

literacy skills to:

read production schedules and plans

read and interpret ground and lighting plans

read and interpret scale plans

problem-solving skills to respond appropriately to the unexpected in a live performance situation

self-management and planning skills to:

use planning and organisational tools to develop schedules and running orders

meet deadlines and prioritise tasks

demonstrate reliability in agreed work commitments

follow OHS policy and procedures

technical skills to:

oversee the installation and operation of:

basic lighting equipment

basic sound equipment

assist with the design of basic sets

technology skills to:

produce promotional material, flyers and performance programs in standard word processing software

update financial and other spreadsheets as required.

Required knowledge

thorough knowledge of:

technical terms and knowledge related to staging live performances

roles and production requirements of technical crew and artistic or creative team

theatre organisation, including front of house and ushering

leasing and contracts

key aspects of the creative and technical production process for different types of live productions

interrelationship between artistic and technical personnel

leadership and management roles and responsibilities within the areas of technical and creative production

role of make-up, hairstyling and costumes in performance

theatre conventions

issues and challenges that arise in the context of preparing for rehearsals and performances

relevant commonwealth, state or territory requirements, such as:

security of information

duty of care under common law

anti-discrimination, including equal opportunity, racial vilification and disability discrimination

industrial awards and enterprise agreements as they relate to in house or venue-paid staff roles

OHS principles and procedures relevant to live performance contexts

basic financial record-keeping systems

meeting procedures.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Venues may include:	community halls outdoor performance spaces school halls.
Production meetings may involve discussion of and decisions made regarding:	budget production requirements time lines creative and technical tasks and roles and responsibilities front of house (FOH) marketing or publicity staffing and volunteer requirements.
Technical plans may include:	audiovisual requirements lighting design plots and cue sheets sound recording and reproduction staging requirements set design and construction.
Technical roles may include:	set designers set builders set dressers scenic artists sound engineers directors producers stage managers lighting designers and operators.
Relevant personnel may include:	teachers students performers stage managers volunteers: costume dressers make-up artists hair stylists catering FOH ushers lighting designers sound engineers set designers musical directors musicians video camera operators.
Safety issues may include:	faulty electrical equipment safe lifting practices trip hazards in the venue or facility, for example power cords unsafe flooring.
Creative planning meetings may involve discussion of and decisions made regarding:	creative production requirements time lines identifying creative roles and tasks choreography costume design lighting plans props set designs make-up and hairstyles.
Creative plans or schedules may include:	costume designs make-up and hair designs choreography set design and set dressing.
Creative roles may include:	costume designers make-up designers and artists hair stylists directors set designers set dressers scenic artists script writers.
Bump-in schedule may include:	logically sequenced description of events detailing the time, task and personnel requirements for events associated with the installation of live performances in venues, including: light equipment installation plotting and focusing lights props disbursement costumes sound equipment installation set installation other technical and on and off-stage requirements.
In-venue safety procedures may include:	details of the venue’s own OHS requirements with regard to: on-site staff and guests description of steps to be taken in the event of a critical incident, emergency or fire protocol expectations regarding back stage behaviour and visitors.
OHS requirements may include:	requirements for reporting hazards and incidents emergency procedures and exits safe use and maintenance of relevant equipment safe lifting practices sources of OHS information effective warm-up and cool-down procedures for students and performers appropriate performance wear and footwear for students and performers commonwealth, state or territory OHS regulations relevant national and international standards, guidelines and codes of practice, such as the Building Code of Australia relevant local government legislation and regulation hearing protection.
Technical rehearsals include:	sessions for plotting: sound lighting.
Pre-production activities may include:	appointment of specialist personnel arranging FOH materials booking catering for performers, or audience at interval booking resources and equipment confirmation of venue requirements creating signage for audiences before and during performances, such as: parking area directions directions to facilities designing and producing performance programs organising volunteers producing publicity materials setting up venue before performances, such as: setting up rows of chairs hanging information signs ticket sales.
Modifications may include:	changes to technical plans cue sheet modification introduction of new equipment movement and replacement of physical elements.
Duty of care of students may involve:	awareness of custody orders and who may pick students up after rehearsals and performances procedures for when students’ parents are late picking them up after rehearsals and performances signing students in and out.
Unforeseen problems may include:	technical faults with: moving sets lights sound backstage or FOH PA systems.
Post-production or bump-out activities may include:	payment of copyright licensing fees disbursement and storage of set elements preparing final expenditure report gathering and packing props returning hire equipment in same condition as received cleaning, distributing and returning costumes deconstructing stage sets dismantling sound and lighting equipment.

NTISthis.com

Evidence Guide: CUAPPM501A - Manage live productions

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

CUAPPM501A - Manage live productions

Plan and organise technical details of productions

Plan and organise creative aspects of dance production

Plan and organise technical and creative rehearsals

Manage and monitor pre-production activities

Manage, monitor and maintain operations during performances

Manage post-production or bump-out activities

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _